How much should you spend on an office photocopier in Singapore?
1. Basic photocopier plans: from S$40 per month
For businesses looking for the lowest possible monthly rental cost, basic photocopier options can start from around S$40 per month.
However, it's important to understand what you're getting at this price point. These entry-level arrangements do not include servicing and maintenance, meaning your business will be responsible for arranging and covering the cost of repairs and upkeep.
This may be suitable for businesses that:
- Have in-house technical staff who can maintain and troubleshoot photocopiers.
- Have very low printing requirements.
- Are comfortable managing their own equipment maintenance.
- Prioritise low monthly rental costs over comprehensive after-sales support.
For most businesses, however, we would recommend considering a rental package that includes servicing and maintenance.
A photocopier is an important piece of office equipment. When it breaks down, employees may lose access to an essential part of their daily workflow. Having access to professional servicing can help minimise downtime and prevent minor issues from becoming more expensive problems.
2. Small offices: from S$68++ per month
For small businesses and teams that rely on regular printing, we generally recommend investing in a more capable and reliable photocopier.
Our rental options starting from S$68 per month offer a more suitable starting point for offices that require consistent everyday printing.
A more capable office photocopier can provide:
- Faster printing speeds to reduce waiting times.
- Better paper handling for regular office workloads.
- Convenient scanning and document-sharing functions.
- More flexibility for handling different document sizes.
- Greater convenience for multiple employees sharing one machine.
Rather than simply choosing the cheapest available option, consider how much time your employees spend waiting for documents, troubleshooting printing issues or dealing with paper jams.
A reliable photocopier can help reduce these everyday interruptions and keep your office running smoothly.
3. Medium to large offices: invest in higher-capacity machines
If your business handles substantial printing volumes, you will need a photocopier designed to accommodate heavier workloads.
For example, the Canon imageFORCE C3100 Series is designed for mid-sized teams with more demanding printing requirements.
Depending on the model, the series offers printing speeds ranging from 22 to 35 pages per minute for A4 documents, alongside colour printing, scanning and advanced document management features.
Other useful features include:
- High-capacity paper handling, with optional configurations.
- Automatic duplex printing.
- Advanced scanning capabilities.
- Enterprise-grade security features.
- Flexible finishing options such as stapling and booklet making.
For businesses that regularly print reports, proposals, training materials and other multi-page documents, these features can make a meaningful difference to daily operations.
When choosing a higher-capacity photocopier, it is important to consider not just its advertised printing speed but also its recommended monthly volume, paper capacity and overall suitability for your workload.
4. Don't just look at the monthly rental price
One common mistake businesses make when choosing a photocopier is comparing machines based solely on their monthly rental fees.
In reality, the total cost of operating a photocopier involves several factors:
| Cost factor | What to consider |
|---|---|
| Monthly rental | The recurring cost of leasing the machine |
| Cost per print | Charges for black-and-white and colour prints |
| Toner | Whether toner is included in the package |
| Maintenance | Whether servicing and replacement parts are covered |
| Paper | Your office's ongoing paper consumption |
| Downtime | Potential productivity losses when the machine is unavailable |
A slightly more expensive rental package may offer better overall value if it includes maintenance, consumables and more suitable printing capacity.
Before signing a rental agreement, make sure you understand what is included, whether there are minimum monthly print commitments and what additional charges may apply.
5. Find the right photocopier for your business
We believe every business should balance its operating expenses and capital expenditure according to its actual needs.
A start-up with five employees will have very different printing requirements from an established company with multiple departments. There is no reason to pay for printing capacity your business does not need, but choosing an undersized machine can also create unnecessary operational difficulties.
At ITsurewerks, we take the time to understand your business requirements before recommending a photocopier.
Whether you need an affordable entry-level machine, a reliable everyday office photocopier or a higher-capacity multifunction device, we aim to help you find a solution that balances performance, reliability and cost.
Not sure how much you should spend on an office photocopier? Contact our team for a consultation. We'll help you assess your printing requirements and recommend a suitable photocopier for your business.
Get in touch with us below to find out more about our photocopier rental and leasing options in Singapore.